Writing Prompts Prompts — Free AI Prompts for M365 Copilot

Create a detailed blog post outline about [TOPIC]. Include: (1) A compelling title with a keyword focus, (2) An engaging introduction hook, (3) 5-7 H2 subheadings that flow logically, (4) 2-3 bullet points under each heading showing what to cover, (5) A conclusion with a call-to-action. Target audience: [AUDIENCE]. Tone: informative but conversational.

Convert these bullet points into narrative text: [PASTE]. Requirements: (1) Smooth transitions, (2) Logical flow, (3) Maintain all information, (4) Add connecting context, (5) [TONE]. Target: [WORDS] words.

Write an announcement email about [NEWS] to all staff. Be clear, direct, and reassuring. Include what, why, when, impact, and next steps. Under 200 words.

Draft a company policy document for [POLICY TOPIC]. Include these sections: (1) Purpose — why this policy exists, (2) Scope — who it applies to, (3) Definitions — key terms explained, (4) Policy Statement — the actual rules and requirements, (5) Procedures — step-by-step process for compliance, (6) Responsibilities — who enforces and who follows, (7) Exceptions — how to request exceptions, (8) Review Schedule — when this policy will be reviewed. Use clear, unambiguous language. Tone: professional, formal, legally sound.

Write a cover letter for the [JOB TITLE] position at [COMPANY]. My background: [BRIEF SUMMARY OF EXPERIENCE]. The job posting emphasises: [KEY REQUIREMENTS FROM THE POSTING]. Structure: (1) Opening — a compelling hook that shows genuine interest in THIS company (not generic), (2) Value Match — 2-3 paragraphs connecting my specific experience to their key requirements with concrete examples, (3) Cultural Fit — one paragraph showing I understand their values and mission, (4) Closing — confident, forward-looking, with a specific call to action. Keep under 400 words. Tone: professional, authentic, enthusiastic without being desperate. Avoid clichés like "passionate about" or "team player".

Customise this proposal for [CUSTOMER NAME] based on their specific needs: [KEY REQUIREMENTS]. Adapt the following: (1) Executive Summary — tailor to their industry and pain points, (2) Proposed Solution — emphasise features most relevant to their requirements, (3) Pricing — adjust the pricing table for their selected options, (4) Timeline — modify milestones to match their stated deadlines, (5) Case Studies — include examples from their industry, (6) Next Steps — personalise the call to action. Maintain our professional tone but make the customer feel this was written specifically for them.

Prepare a morning briefing for [EXECUTIVE NAME] for today. Include: (1) Today's Calendar — all meetings with attendees, topics, and any prep needed, (2) Urgent Emails — messages requiring response today, summarised in one line each, (3) Pending Approvals — anything waiting for their sign-off, (4) Key Deadlines — what is due today or this week, (5) FYI Items — important updates that do not require action, (6) Suggested Time Blocks — when they have free time for deep work or responses. Format as a scannable briefing they can review in 2 minutes.

Draft an executive briefing document about [TOPIC] for [AUDIENCE]. Structure it as: (1) Executive Summary — 3 sentences max, (2) Background — what led to this situation, (3) Current State — where things stand today with key metrics, (4) Options & Recommendations — 2-3 options with pros/cons, (5) Recommended Action — one clear recommendation with reasoning, (6) Next Steps — specific actions with owners and timelines. Keep the total under 2 pages. Tone: authoritative, concise, fact-based.

Write an email to [EXECUTIVE — CEO / CFO / CTO / VP] about [TOPIC]. Requirements: (1) Subject line that immediately conveys the ask, (2) First sentence states the bottom line, (3) Context in 2-3 sentences maximum, (4) Clear ask or decision needed, (5) Options if applicable (recommend one), (6) Timeline. Total length: under 150 words. Executives skim — every word must earn its place.

Write a job description for [JOB TITLE] in our [DEPARTMENT]. Include: (1) About Us — 2-3 sentences about the company and team culture, (2) The Role — clear description of what this person will do day-to-day, (3) Key Responsibilities — 6-8 bullet points starting with action verbs, (4) Required Skills — must-have qualifications and experience, (5) Nice to Have — preferred but not required skills, (6) What We Offer — benefits, growth opportunities, work-life balance, (7) Salary Range — [RANGE] if applicable. Use inclusive language. Avoid jargon and unnecessary requirements that might discourage diverse candidates.

Write a LinkedIn article about [TOPIC] from my perspective as a [ROLE] with [YEARS] years of experience. Structure: (1) Hook headline (under 100 chars), (2) Opening story or observation that draws the reader in, (3) Main insight with 3 supporting points, (4) Practical advice the reader can use today, (5) Closing thought or question to drive comments. Target: 800-1200 words. Tone: authoritative but conversational.

Write a LinkedIn post about [TOPIC]. Structure it using this format: (1) Hook — an attention-grabbing first line (question, bold statement, or surprising fact), (2) Story/Context — 2-3 short paragraphs explaining the insight (use line breaks for readability), (3) Key Takeaways — 3-5 bullet points with emoji anchors, (4) Call to Action — ask a question or invite engagement. Keep it under 200 words. Tone: authentic, insightful, conversational — not corporate or salesy. Use short paragraphs and line breaks for mobile readability.

Draft a meeting request to [RECIPIENT] about [TOPIC]. Include: why this meeting matters, what we will cover, proposed duration and times, what to prepare. Make accepting easy.

Draft a follow-up email to [PERSON] I met at [EVENT] on [DATE]. Reference our conversation about [TOPIC]. Include: personal connection point, one value-add (article, introduction, resource), and a low-pressure CTA (coffee chat, LinkedIn connect). Under 100 words. Tone: genuine, not transactional.

Help me write a performance review for [EMPLOYEE NAME/ROLE]. Based on these notes: [PASTE NOTES]. For each performance area provide: (1) Rating context — what level of performance was demonstrated, (2) Specific Examples — cite concrete achievements or behaviours (not generalities), (3) Impact — how their work contributed to team/company goals, (4) Growth Areas — constructive feedback framed positively with specific improvement suggestions, (5) Development Goals — 2-3 SMART goals for the next period. Tone: supportive, honest, growth-oriented. Avoid generic phrases like "meets expectations" without context.

Write a press release announcing [NEWS/EVENT/LAUNCH]. Follow AP style: (1) Compelling headline, (2) City, date, and company intro, (3) Lead paragraph answering who, what, when, where, why, (4) Supporting quote from [SPOKESPERSON], (5) Details and context, (6) Company boilerplate, (7) Media contact information. Keep to one page.

Draft an apology email to [RECIPIENT] for [SITUATION]. Acknowledge the issue, take responsibility, explain what happened briefly, state corrective action, commit to improvement.

Write a project proposal for [PROJECT NAME]. Include: (1) Problem Statement — what issue this project solves, (2) Proposed Solution — high-level approach, (3) Business Case — expected ROI, cost savings, or strategic value, (4) Scope — what is included and explicitly excluded, (5) Timeline — major milestones over [DURATION], (6) Resource Requirements — team members, budget, tools needed, (7) Risks & Mitigation — top 3 risks with mitigation plans, (8) Success Metrics — how we will measure success. Tone: persuasive yet realistic.

Write a project update for [PROJECT]. Include: current status (RAG), accomplishments this period, upcoming milestones, risks, and decisions needed. One page maximum.

Write a recommendation letter for [PERSON] applying for [ROLE/PROGRAMME]. Include: relationship context, specific strengths with examples, notable achievements, enthusiastic endorsement.

Rewrite this technical content for a non-technical audience: [PASTE CONTENT]. Rules: (1) Replace every acronym with a plain English equivalent (or define on first use), (2) Use analogies for complex concepts, (3) Break long sentences into two shorter ones, (4) Remove unnecessary qualifications and caveats, (5) Add examples for abstract ideas. Target: understandable by someone with no background in this field.

Rewrite this text with a [TARGET TONE — formal / casual / empathetic / urgent] tone: [PASTE TEXT]. Keep the exact same message but change the voice. Show before and after.

Create a detailed travel itinerary from these booking confirmations. Organise chronologically and include: (1) Date/Time — local time at each location, (2) Flights — airline, flight number, departure/arrival times, terminal, seat, confirmation number, (3) Hotels — name, address, check-in/out times, confirmation number, (4) Ground Transport — car rental, transfers, taxi contacts, (5) Meetings/Events — what is scheduled and where, (6) Key Contacts — names and phone numbers for each leg, (7) Notes — time zone changes, visa requirements, weather forecast. Format as a day-by-day schedule.

Create a professional weekly status report from these notes. Structure it as: (1) Highlights — top 3 accomplishments this week, (2) In Progress — what's currently being worked on with percentage completion, (3) Blockers — any issues or dependencies holding things up, (4) Next Week — planned priorities and goals, (5) Metrics — any relevant KPIs or numbers. Keep each bullet to one line. Tone: confident, clear, suitable for VP-level audience.