Team Retrospective Facilitator

Run a structured team retrospective with actionable outcomes

🧪 Tested by a human Intermediate 👤 Project Manager 👤 Team Lead 👤 Manager
Facilitate a retrospective for [TEAM] covering [PERIOD/SPRINT]. Structure: (1) Set the stage with a one-word check-in, (2) Gather data in three columns (What went well, What to improve, Ideas to try), (3) Group themes and vote on top 3, (4) Define specific actions for each with owner and deadline, (5) Review actions from last retro — were they completed? End on a positive note.

Works on

⚡ M365 Copilot ⭐ ChatGPT (Best) 🟠 Claude

Copy & Open in

🟢 ChatGPT 🟠 Claude

Prompt is copied to your clipboard when you click

Tips for Best Results

  • Rotate who facilitates to get different perspectives
  • Keep actions small and achievable — big actions never get done
  • Celebrate what went well before diving into improvements

📎 More Prompts

Business Case Template

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Write a business case for [INITIATIVE/INVESTMENT]. Include: (1) Executive summary, (2) Problem statement with data, (3) Proposed solution, (4) Options considered (including do nothing), (5) Cost breakdown (one-time and recurring), (6) Expected benefits (quantified where possible), (7) Timeline, (8) Risks, (9) Recommendation. Format for [AUDIENCE — board / leadership / finance].
⚡ M365 🟢 GPT ⭐ Claude

Decision Framework Builder

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Build a decision framework for [DECISION]. Include: (1) Decision statement, (2) Decision criteria with weights, (3) Options to evaluate, (4) Scoring template, (5) Risk assessment per option, (6) Stakeholder input needed, (7) Timeline and decision deadline, (8) Communication plan for the decision. Help us make this decision objectively.
🟢 GPT ⭐ Claude

Meeting Agenda Designer

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Create an agenda for a [DURATION]-minute [MEETING TYPE — team meeting / planning session / review / workshop]. Include: (1) Meeting purpose (one sentence), (2) Pre-read or preparation required, (3) Agenda items with time allocation, discussion lead, and expected outcome (decision, input, or FYI), (4) Parking lot section, (5) Action items template. Total time must equal [DURATION].
⭐ M365 🟢 GPT 🟠 Claude
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