Team Capacity Planning

Calculate team capacity and plan workload allocation

🧪 Tested by a human Intermediate 👤 Manager 👤 Project Manager 👤 Operations
Help me plan capacity for [TEAM] for [PERIOD]. We have [NUMBER] team members with these roles: [ROLES]. Available working hours: [HOURS/WEEK per person] minus meetings, admin, and leave. Map our committed projects: [LIST PROJECTS] against available capacity. Identify: over-allocation, under-allocation, and hiring needs. Present as a visual capacity chart.

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⭐ M365 Copilot (Best) 🟢 ChatGPT

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Tips for Best Results

  • Account for meetings, admin, and context switching — real productive hours are lower than you think
  • Build in 20 percent buffer for unplanned work
  • Review and adjust monthly

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