Inbox Rules Advisor

Design email rules to automatically organise your inbox

🧪 Tested by a human Beginner 👤 All
Design inbox rules for my Outlook to automatically organise my email. I receive emails from: [DESCRIBE MAIN SOURCES — team, clients, newsletters, alerts, HR]. Create rules for: (1) Priority routing (VIP senders to focused inbox), (2) Auto-categorisation by project or topic, (3) Newsletter and notification management, (4) Alert handling. Include the rule logic and folder structure.

Works on

⭐ M365 Copilot (Best)

Copy & Open in

Prompt is copied to your clipboard when you click

Tips for Best Results

  • Start with 5-7 rules — too many becomes hard to maintain
  • Always test rules with recent emails before applying
  • Keep a catch-all folder for anything that does not match

📎 More Prompts

Batch Reply Drafter

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I have [NUMBER] emails that need responses. For each email: read the context, draft a concise reply that addresses their question or request, and match the appropriate tone (formal for external, casual for team). Flag any emails that need more information from me before responding. Show all drafts for my review before sending.
⭐ M365

Brief Email Summary for My Manager

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Write a brief overview of this email for my manager. Include: what it is about, what decision or action is needed from us, and the deadline if mentioned. Keep it to 3-4 sentences maximum. Tone: factual and concise.
⭐ M365

Draft a Polite Decline

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Draft a reply declining this request. Be polite and empathetic. Briefly explain why I cannot help with this right now, suggest an alternative if possible, and keep the door open for future collaboration. Tone: warm but clear. Keep it under 100 words.
⭐ M365 🟢 GPT 🟠 Claude
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