Email Template Collection

Create reusable email templates for common workplace scenarios

🧪 Tested by a human Beginner 👤 All
Create [NUMBER — 5 / 10] email templates for common workplace scenarios in my role as [ROLE]. For each template: (1) Scenario description, (2) Subject line, (3) Email body with [PLACEHOLDERS], (4) Tone guidance, (5) When to use vs customise heavily. Cover: requests, follow-ups, introductions, thank-yous, and bad news delivery.

Works on

⭐ M365 Copilot (Best) 🟢 ChatGPT 🟠 Claude

Copy & Open in

🟢 ChatGPT 🟠 Claude

Prompt is copied to your clipboard when you click

Tips for Best Results

  • Templates save time but always add personal context
  • Review templates quarterly and update for relevance
  • Share useful templates with your team

📎 More Prompts

Batch Reply Drafter

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I have [NUMBER] emails that need responses. For each email: read the context, draft a concise reply that addresses their question or request, and match the appropriate tone (formal for external, casual for team). Flag any emails that need more information from me before responding. Show all drafts for my review before sending.
⭐ M365

Brief Email Summary for My Manager

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Write a brief overview of this email for my manager. Include: what it is about, what decision or action is needed from us, and the deadline if mentioned. Keep it to 3-4 sentences maximum. Tone: factual and concise.
⭐ M365

Draft a Polite Decline

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Draft a reply declining this request. Be polite and empathetic. Briefly explain why I cannot help with this right now, suggest an alternative if possible, and keep the door open for future collaboration. Tone: warm but clear. Keep it under 100 words.
⭐ M365 🟢 GPT 🟠 Claude
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