Copilot in Outlook — Free AI Prompts for M365 Copilot

I have [NUMBER] emails that need responses. For each email: read the context, draft a concise reply that addresses their question or request, and match the appropriate tone (formal for external, casual for team). Flag any emails that need more information from me before responding. Show all drafts for my review before sending.

Write a brief overview of this email for my manager. Include: what it is about, what decision or action is needed from us, and the deadline if mentioned. Keep it to 3-4 sentences maximum. Tone: factual and concise.

Draft a reply declining this request. Be polite and empathetic. Briefly explain why I cannot help with this right now, suggest an alternative if possible, and keep the door open for future collaboration. Tone: warm but clear. Keep it under 100 words.

Create [NUMBER — 5 / 10] email templates for common workplace scenarios in my role as [ROLE]. For each template: (1) Scenario description, (2) Subject line, (3) Email body with [PLACEHOLDERS], (4) Tone guidance, (5) When to use vs customise heavily. Cover: requests, follow-ups, introductions, thank-yous, and bad news delivery.

Review this email thread and extract all action items, commitments, and follow-ups. For each item list: what needs to be done, who committed to it, and any deadline mentioned. Present as a table. Flag anything that seems overdue.

Design inbox rules for my Outlook to automatically organise my email. I receive emails from: [DESCRIBE MAIN SOURCES — team, clients, newsletters, alerts, HR]. Create rules for: (1) Priority routing (VIP senders to focused inbox), (2) Auto-categorisation by project or topic, (3) Newsletter and notification management, (4) Alert handling. Include the rule logic and folder structure.

Rewrite my draft reply to be more professional and easier to read. Keep my key points but improve the tone, structure, and clarity. If anything sounds too blunt or too passive, fix it. Keep the same length.

Draft a decline for this meeting. Include: polite reason, ask for notes after, offer async input, suggest alternative time if topic is important.

Draft a reply to this email asking for the missing information I need to move forward. I specifically need: [LIST WHAT YOU NEED]. Be polite but clear about what is blocking progress. Include a deadline if needed. Tone: professional and direct.

Find a [DURATION]-minute meeting slot for [ATTENDEES] in the next [TIMEFRAME — week / 2 weeks]. Preferences: (1) Avoid [DAY/TIME], (2) Prefer [MORNING/AFTERNOON], (3) Allow for time zone differences if applicable. Draft a meeting invite with: clear purpose, agenda (3 items max), and any pre-read materials to attach.

Summarise this email thread into: (1) The original request, (2) Key decisions made, (3) Current status, (4) What needs to happen next. Keep it under 100 words so I can quickly understand this thread.

Summarise my most important emails from this week. Group by: requires response, FYI updates, action items from others, upcoming deadlines. Skip newsletters.