Teams Meeting Recap

Get a structured recap of a Teams meeting with decisions, action items, and follow-ups

🧪 Tested by a human Beginner 👤 Manager 👤 Executive Assistant 👤 It Admin
Create a comprehensive recap of the meeting that just ended. Include: (1) Meeting Title and Attendees, (2) Key Topics Discussed — summarise each agenda item, (3) Decisions Made — list every decision with who made it, (4) Action Items — table with Task, Owner, Deadline, (5) Open Questions — anything unresolved that needs follow-up, (6) Next Meeting — date and preliminary agenda items. Format this ready to share in the Teams channel.

Works on

⭐ M365 Copilot (Best)

Copy & Open in

Prompt is copied to your clipboard when you click

Tips for Best Results

  • Use in Teams immediately after a meeting — Copilot has the transcript
  • Also works from Copilot Chat (Work mode): “Recap my last meeting”
  • Perfect for EAs who need to distribute meeting minutes
  • Follow up with “Send this recap to all attendees”

📎 More Prompts

1:1 Meeting Prep

●
Prepare for my upcoming 1:1 meeting with [PERSON]. Create a structured agenda that includes: (1) Check-in — an icebreaker question and general wellbeing check, (2) Their Updates — space for them to share wins, challenges, and blockers, (3) My Updates — key information I need to share with them, (4) Review Actions — status of action items from our last 1:1, (5) Discussion Topics — [LIST ANY TOPICS], (6) Career Development — one question about their growth and goals, (7) Feedback — one piece of positive reinforcement and one constructive observation, (8) Action Items — space to capture new actions. Allocate time for a 30-minute meeting.
⭐ M365 🟢 GPT 🟠 Claude

Difficult Meeting Preparation

●●●
Help me prepare for a difficult meeting about [TOPIC]. Include: (1) My opening statement, (2) Key points to make, (3) Anticipated objections and responses, (4) Ground rules to set, (5) Desired outcome, (6) Plan if things go off track.
⭐ M365 🟢 GPT 🟠 Claude

Meeting Agenda Builder

●
Create a structured meeting agenda for a [DURATION]-minute [MEETING TYPE] meeting. Include: (1) Meeting objective — one clear sentence, (2) Attendees and their roles, (3) Agenda items with time allocations that add up to [DURATION] minutes, (4) For each item: topic, presenter, expected outcome (decision, discussion, or FYI), (5) Pre-read materials or preparation needed, (6) Leave 5 minutes for wrap-up and action items. Topic: [TOPIC].
⭐ M365 🟢 GPT 🟠 Claude 🔵 Gemini
💬