Meeting Preparation Briefing

Get a comprehensive briefing on attendees, context, and talking points before any meeting

🧪 Tested by a human Intermediate 👤 Executive 👤 Manager 👤 Executive Assistant 👤 Sales
I have a meeting with [ATTENDEES] about [TOPIC] scheduled for [DATE/TIME]. Prepare a briefing that includes: (1) Recent email threads and Teams messages related to this topic, (2) Any shared documents or files relevant to the discussion, (3) Key talking points I should raise, (4) Open questions or unresolved items from previous conversations, (5) Suggested agenda with time allocations.

Works on

⭐ M365 Copilot (Best)

Copy & Open in

Prompt is copied to your clipboard when you click

Tips for Best Results

  • Replace [ATTENDEES], [TOPIC], and [DATE/TIME] with specifics
  • Only works in Work mode — Copilot needs access to your org data
  • Best used 30 minutes before the meeting for fresh context
  • Follow up with “Create a OneNote page with this briefing” to save it

📎 More Prompts

1:1 Meeting Prep

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Prepare for my upcoming 1:1 meeting with [PERSON]. Create a structured agenda that includes: (1) Check-in — an icebreaker question and general wellbeing check, (2) Their Updates — space for them to share wins, challenges, and blockers, (3) My Updates — key information I need to share with them, (4) Review Actions — status of action items from our last 1:1, (5) Discussion Topics — [LIST ANY TOPICS], (6) Career Development — one question about their growth and goals, (7) Feedback — one piece of positive reinforcement and one constructive observation, (8) Action Items — space to capture new actions. Allocate time for a 30-minute meeting.
⭐ M365 🟢 GPT 🟠 Claude

Difficult Meeting Preparation

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Help me prepare for a difficult meeting about [TOPIC]. Include: (1) My opening statement, (2) Key points to make, (3) Anticipated objections and responses, (4) Ground rules to set, (5) Desired outcome, (6) Plan if things go off track.
⭐ M365 🟢 GPT 🟠 Claude

Meeting Agenda Builder

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Create a structured meeting agenda for a [DURATION]-minute [MEETING TYPE] meeting. Include: (1) Meeting objective — one clear sentence, (2) Attendees and their roles, (3) Agenda items with time allocations that add up to [DURATION] minutes, (4) For each item: topic, presenter, expected outcome (decision, discussion, or FYI), (5) Pre-read materials or preparation needed, (6) Leave 5 minutes for wrap-up and action items. Topic: [TOPIC].
⭐ M365 🟢 GPT 🟠 Claude 🔵 Gemini
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