Meeting Cost Estimator

Calculate the real cost of a meeting to justify or challenge it

🧪 Tested by a human Beginner 👤 Manager 👤 Executive 👤 Operations
Calculate the cost of this meeting: [NUMBER] attendees with average salary [AMOUNT/YEAR], meeting duration [MINUTES], happening [FREQUENCY]. Show: (1) Cost per meeting, (2) Annual cost, (3) Opportunity cost (what else could these people be doing), (4) Is this meeting worth the cost? (5) Suggestions to reduce cost (fewer attendees, shorter, async alternative).

Works on

⭐ ChatGPT (Best) 🟠 Claude

Copy & Open in

🟢 ChatGPT 🟠 Claude

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Tips for Best Results

  • Making meeting costs visible drives better meeting hygiene
  • Challenge any recurring meeting over 5,000 per year in cost
  • Replace status update meetings with async updates

📎 More Prompts

1:1 Meeting Prep

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Prepare for my upcoming 1:1 meeting with [PERSON]. Create a structured agenda that includes: (1) Check-in — an icebreaker question and general wellbeing check, (2) Their Updates — space for them to share wins, challenges, and blockers, (3) My Updates — key information I need to share with them, (4) Review Actions — status of action items from our last 1:1, (5) Discussion Topics — [LIST ANY TOPICS], (6) Career Development — one question about their growth and goals, (7) Feedback — one piece of positive reinforcement and one constructive observation, (8) Action Items — space to capture new actions. Allocate time for a 30-minute meeting.
⭐ M365 🟢 GPT 🟠 Claude

Difficult Meeting Preparation

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Help me prepare for a difficult meeting about [TOPIC]. Include: (1) My opening statement, (2) Key points to make, (3) Anticipated objections and responses, (4) Ground rules to set, (5) Desired outcome, (6) Plan if things go off track.
⭐ M365 🟢 GPT 🟠 Claude

Meeting Agenda Builder

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Create a structured meeting agenda for a [DURATION]-minute [MEETING TYPE] meeting. Include: (1) Meeting objective — one clear sentence, (2) Attendees and their roles, (3) Agenda items with time allocations that add up to [DURATION] minutes, (4) For each item: topic, presenter, expected outcome (decision, discussion, or FYI), (5) Pre-read materials or preparation needed, (6) Leave 5 minutes for wrap-up and action items. Topic: [TOPIC].
⭐ M365 🟢 GPT 🟠 Claude 🔵 Gemini
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