Meeting Facilitation Guide

Get a facilitation plan for a difficult or important meeting

🧪 Tested by a human Advanced 👤 Manager 👤 Team Lead 👤 Hr
Create a facilitation plan for a [TYPE — difficult conversation / brainstorm / decision meeting / conflict resolution] about [TOPIC]. Include: (1) Pre-meeting preparation, (2) Ground rules to set, (3) Opening statement, (4) Discussion structure and timing, (5) Techniques to manage dominant speakers, (6) How to handle disagreement, (7) Decision-making method, (8) Closing and action capture.

Works on

🟢 ChatGPT ⭐ Claude (Best)

Copy & Open in

🟢 ChatGPT 🟠 Claude

Prompt is copied to your clipboard when you click

Tips for Best Results

  • Send ground rules before the meeting so everyone arrives prepared
  • Use a parking lot for off-topic but valid points
  • Summarise decisions verbally before ending to ensure alignment

📎 More Prompts

1:1 Meeting Prep

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Prepare for my upcoming 1:1 meeting with [PERSON]. Create a structured agenda that includes: (1) Check-in — an icebreaker question and general wellbeing check, (2) Their Updates — space for them to share wins, challenges, and blockers, (3) My Updates — key information I need to share with them, (4) Review Actions — status of action items from our last 1:1, (5) Discussion Topics — [LIST ANY TOPICS], (6) Career Development — one question about their growth and goals, (7) Feedback — one piece of positive reinforcement and one constructive observation, (8) Action Items — space to capture new actions. Allocate time for a 30-minute meeting.
⭐ M365 🟢 GPT 🟠 Claude

Difficult Meeting Preparation

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Help me prepare for a difficult meeting about [TOPIC]. Include: (1) My opening statement, (2) Key points to make, (3) Anticipated objections and responses, (4) Ground rules to set, (5) Desired outcome, (6) Plan if things go off track.
⭐ M365 🟢 GPT 🟠 Claude

Meeting Agenda Builder

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Create a structured meeting agenda for a [DURATION]-minute [MEETING TYPE] meeting. Include: (1) Meeting objective — one clear sentence, (2) Attendees and their roles, (3) Agenda items with time allocations that add up to [DURATION] minutes, (4) For each item: topic, presenter, expected outcome (decision, discussion, or FYI), (5) Pre-read materials or preparation needed, (6) Leave 5 minutes for wrap-up and action items. Topic: [TOPIC].
⭐ M365 🟢 GPT 🟠 Claude 🔵 Gemini
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