User Offboarding Checklist

Create a comprehensive IT offboarding checklist for departing employees

🧪 Tested by a human Beginner 👤 It Admin 👤 Hr 👤 Manager
Create an IT offboarding checklist for an employee leaving [DEPARTMENT]. Include: (1) Account disablement steps (Entra ID, M365, VPN, apps), (2) Data backup and transfer procedures, (3) Device recovery checklist, (4) Licence reclamation, (5) Access review for shared resources, (6) Communication to relevant teams. Order by urgency — what must happen on day 1 vs within 30 days.

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Tips for Best Results

  • Automate repeatable steps with Power Automate
  • Always disable accounts before the employee last day
  • Keep a shared mailbox for departed users email for 90 days

📎 More Prompts

Change Advisory Board Submission

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Prepare a Change Advisory Board (CAB) submission for [CHANGE DESCRIPTION]. Include: (1) Change description and business justification, (2) Risk assessment (likelihood and impact), (3) Implementation plan with rollback procedure, (4) Testing completed, (5) Communication plan, (6) Affected systems and users, (7) Maintenance window requested. Rate overall risk as Low/Medium/High.
⭐ M365 🟢 GPT 🟠 Claude

End User Troubleshooting Guide

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Create a self-service troubleshooting guide for [ISSUE — VPN problems / printer issues / password resets / Teams audio issues / Outlook sync]. Structure as: (1) Symptom description (what the user sees), (2) Quick fixes to try first (ordered easiest to hardest), (3) Screenshots or descriptions of what to click, (4) When to contact IT support, (5) Information to have ready when calling. Write for non-technical users.
⚡ M365 ⭐ GPT 🟠 Claude

Infrastructure Capacity Report

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Create a capacity report for [INFRASTRUCTURE]. Include: usage vs capacity, growth trend, projected exhaustion date, top consumers, optimisation tips, procurement timeline.
⭐ M365 🟢 GPT 🟠 Claude
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