M365 Licence Optimisation Report

Analyse Microsoft 365 licence usage and recommend cost savings

🧪 Tested by a human Advanced 👤 It Admin 👤 Finance 👤 Manager
Create a licence optimisation report for our Microsoft 365 tenant. Analyse: (1) Licences assigned vs actively used (last 90 days), (2) Users with premium licences who only use basic features, (3) Shared mailboxes or service accounts with unnecessary licences, (4) Recommended downgrades or removals, (5) Estimated monthly savings. Present as a table with user counts and cost impact.

Works on

⭐ M365 Copilot (Best)

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Tips for Best Results

  • Use M365 Admin Centre usage reports as your data source
  • Check for inactive users (no sign-in for 90+ days) first
  • Consider seasonal workers and project-based staff before removing licences

📎 More Prompts

Change Advisory Board Submission

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Prepare a Change Advisory Board (CAB) submission for [CHANGE DESCRIPTION]. Include: (1) Change description and business justification, (2) Risk assessment (likelihood and impact), (3) Implementation plan with rollback procedure, (4) Testing completed, (5) Communication plan, (6) Affected systems and users, (7) Maintenance window requested. Rate overall risk as Low/Medium/High.
⭐ M365 🟢 GPT 🟠 Claude

End User Troubleshooting Guide

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Create a self-service troubleshooting guide for [ISSUE — VPN problems / printer issues / password resets / Teams audio issues / Outlook sync]. Structure as: (1) Symptom description (what the user sees), (2) Quick fixes to try first (ordered easiest to hardest), (3) Screenshots or descriptions of what to click, (4) When to contact IT support, (5) Information to have ready when calling. Write for non-technical users.
⚡ M365 ⭐ GPT 🟠 Claude

Infrastructure Capacity Report

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Create a capacity report for [INFRASTRUCTURE]. Include: usage vs capacity, growth trend, projected exhaustion date, top consumers, optimisation tips, procurement timeline.
⭐ M365 🟢 GPT 🟠 Claude
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