M365 Licence Optimisation Report — Free M365 Copilot Prompt

Free advanced AI prompt for IT admins: analyse Microsoft 365 licence usage and recommend cost savings. Works in M365 Copilot. Tags: it-admin, licensing.

Tested by a human Advanced 👤 It Admin 👤 Finance 👤 Manager
Create a licence optimisation report for our Microsoft 365 tenant. Analyse: (1) Licences assigned vs actively used (last 90 days), (2) Users with premium licences who only use basic features, (3) Shared mailboxes or service accounts with unnecessary licences, (4) Recommended downgrades or removals, (5) Estimated monthly savings. Present as a table with user counts and cost impact.

Works on

⭐ M365 Copilot (Best)

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Tips for Best Results

  • Use M365 Admin Centre usage reports as your data source
  • Check for inactive users (no sign-in for 90+ days) first
  • Consider seasonal workers and project-based staff before removing licences

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