Refund Request Handler

Process a refund request with appropriate tone and policy adherence

🧪 Tested by a human Intermediate 👤 Support 👤 Customer Success
Handle this refund request: [CUSTOMER SITUATION]. Our refund policy: [POLICY SUMMARY]. Draft a response that: (1) Acknowledges the request, (2) Reviews eligibility against policy, (3) If approved: confirms the refund amount and timeline, (4) If denied: explains why compassionately with alternatives, (5) Offers additional support. Tone: fair, empathetic, policy-adherent.

Works on

⚡ M365 Copilot ⭐ ChatGPT (Best) 🟠 Claude

Copy & Open in

Prompt is copied to your clipboard when you click

Tips for Best Results

  • Explain the policy before the decision so it does not feel arbitrary
  • For borderline cases lean toward the customer
  • Always offer an alternative even when denying a refund
💬