Internal Communications — Free AI Prompts for M365 Copilot

Draft a change management communication for [CHANGE — new system / process update / policy change / tool migration]. Include: (1) What is changing and why, (2) What stays the same (reassurance), (3) Timeline with key dates, (4) Training and support available, (5) FAQ for common concerns, (6) Feedback channel. Tone: supportive, clear, proactive.

Draft a company-wide announcement about [NEWS — new policy / leadership change / office move / product launch / restructure]. Include: (1) What is happening (clear, direct), (2) Why this matters, (3) How it affects employees, (4) Timeline, (5) What they need to do, (6) Where to ask questions. Tone: transparent, confident, and empathetic. Under 250 words.

Draft crisis communications for [SITUATION — service outage / data incident / safety issue / PR crisis]. Create: (1) Initial acknowledgement (within 1 hour — short, factual), (2) Detailed update (within 4 hours — what we know, what we are doing), (3) Resolution communication (when resolved — what happened, what we learned). Each version for: internal staff, customers, and media (if needed).

Create an urgent FAQ for [CRISIS] targeting [AUDIENCE]. Include: (1) What happened, (2) 15-20 anticipated questions by frequency, (3) Approved answers, (4) Default response for unlisted questions, (5) Spokesperson contacts. Update as new info becomes available.

Write a one-page executive briefing on [TOPIC] for [AUDIENCE — CEO / board / leadership team]. Structure: (1) Bottom line up front (one sentence), (2) Context (why this matters now), (3) Key facts or data (3-5 bullet points), (4) Options with pros and cons, (5) Recommended action, (6) Talking points if they need to communicate this further.

Create an FAQ document for [TOPIC/CHANGE/PRODUCT] targeting [AUDIENCE]. Include [NUMBER — 10 / 15 / 20] questions covering: (1) Basic what and why questions, (2) How it affects them specifically, (3) Technical or process questions, (4) Concerns and objections, (5) Support and next steps. Each answer: clear, concise, empathetic. 2-3 sentences maximum per answer.

Create [NUMBER] FAQ for [TOPIC] for [AUDIENCE]. Cover: basic questions, how it affects them, technical questions, concerns, next steps. 2-3 sentences per answer.

Create an internal newsletter for [AUDIENCE — all staff / department / leadership]. Include: (1) Catchy subject line, (2) Short intro with the key message, (3) 3-4 sections with headlines, brief content, and links, (4) Employee spotlight or shout-out, (5) Upcoming dates and events, (6) CTA or fun element. Keep total reading time under 3 minutes.

Write a stakeholder update for [PROJECT NAME] for [PERIOD]. Structure: (1) Status summary (On Track / At Risk / Blocked), (2) Key accomplishments this period, (3) Upcoming milestones, (4) Risks and mitigation actions, (5) Decisions needed from stakeholders, (6) Budget status. Keep it to one page. Use traffic light indicators for quick scanning.

Write a speaking script for a [DURATION — 10 / 15 / 20]-minute town hall segment about [TOPIC]. Include: (1) Opening hook that connects to the audience, (2) Key messages (3 maximum), (3) Data or stories to support each message, (4) Anticipated questions with suggested answers, (5) Closing with clear call to action. Mark pause points and emphasis words. Tone: [TONE — inspiring / transparent / urgent].