AI Cost Calculator
Total AI adoption cost — licensing, tokens, training, governance, budget timelines
Your Organisation
Cost Breakdown
ROI Quick View
Detailed Cost Breakdown
| Product | Users | $/User/Mo | Monthly | Annual |
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| Item | Estimate | Notes |
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View all assumptions and sources
All estimates based on published list prices as of April 2026. Actual costs vary based on EA/CSP agreements, regional pricing, and implementation complexity. All calculations run in your browser — your data never leaves this page.
Paste Text to Estimate Tokens
Or Set a Usage Profile
Provider Comparison
| Provider | Model | Input $/1M | Output $/1M | Monthly Est. | Annual Est. |
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Token estimates: 1 English word ≈ 1.3 tokens. Actual tokenisation varies by model. Prices from official vendor pages as of April 2026.
Your Current Setup
Bundle Comparison
Recommendations
Rollout Strategy
12-Month Budget Timeline
Scenario Comparison
| Metric | Copilot Only | Multi-AI | Build Custom | Your Estimate |
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Cost Per Action
Is Copilot Worth It vs. Pay-Per-Use?
Executive Summary
Board-Ready Summary (copy & paste)
Frequently Asked Questions
1. What costs does this tool calculate?
Total AI adoption cost including licensing, implementation, training, governance, and operations. Plus API token costs across all major providers, M365 licence optimization, budget timelines, and per-action cost breakdowns.
2. Why is the total so much more than just the licence price?
Licence cost is typically only 40-60% of the total cost of AI adoption. Hidden costs include training, data governance, change management, admin overhead, and support. This tool makes those visible so there are no surprises.
3. How does the token calculator work?
Set your usage profile — queries per day, average length — and see monthly costs across GPT, Claude, Gemini, DeepSeek and more. Or paste sample text to see exact token costs. All pricing sourced from official vendor pages.
4. Can this tool find me a cheaper M365 bundle?
Yes. The Licence Optimizer checks if bundling into E7 or switching plans saves money. For example, E3 plus Copilot plus Agent 365 separately costs more than E7 which includes all three.
5. How does M365 E7 save money?
E7 at $99 per user per month bundles E5 plus Copilot plus Agent 365. Buying separately on E5 costs $57 plus $30 plus $15 which equals $102. E7 saves $3 per user per month — at 1,000 users that is $36,000 per year.
6. How accurate are these estimates?
These are planning-level estimates based on published pricing and industry benchmarks from Forrester, Microsoft, and Gartner. Actual costs vary by organisation size, complexity, and vendor negotiations. Use this for budgeting, not purchasing.
7. Is this tool still being improved?
Yes! This is V1 and we are actively improving it. Share your feedback at aguidetocloud.com/feedback/ and tell us what features would help you most.